Contest campaign process: from governance review to reporting

Which contest decisions belong in the first review?

The first review establishes whether promotion is permitted and what the campaign can responsibly include. We read the contest rules before recommending channels or preparing promotional material, then record open questions for you to resolve with the organizer.

The review checks the promotion rules, voting steps, entry and voting deadlines, eligible participants, and any requirements for consent or attribution. If outside promotion is prohibited, we explain that boundary and decline the project rather than design around it. For a contest with a public vote, voting protection types help clarify what supporters will need to do.

Prepare these materials

• You provide: the contest and entry links, complete rules, deadline and time zone, and the outcome you are seeking.
• You provide: approved photos, video or other materials, plus confirmation that you may use them.
• We prepare: a rules summary, a list of unresolved points, and a recommendation to proceed, revise the scope or stop.

The rules and risk check can help organize the initial information. When both sides agree on scope, a Mandate Letter records the responsibilities and approvals. This creates a clear reference before any campaign work is commissioned.

How do the plan and approved creative take shape?

The plan translates the reviewed rules into specific channels, audiences, materials and a schedule tied to the contest deadline. It also separates what can be estimated through the platform’s advertising tools from outcomes that cannot be forecast reliably, such as votes or placement.

We outline the proposed work, the assumptions behind the projection, the approval points and the written quote. Advertising spend is separate from the agency fee and is paid to the platform. The quote is confirmed before work starts; its scope reflects the channels, campaign length and creative work requested. A campaign budget planner is available as a starting point for discussing the plan.

Creative is prepared only after the campaign direction is agreed. You receive the copy and visual materials for review, with the contest name, entry details, call to action and voting instructions checked against the organizer’s rules. Confirm that the assets are yours to use and that every voting step described is accurate. Our creative and copy work can cover this preparation; paid promotion can be considered when the rules permit it.

A Quality Gate checks that the approved message matches the actual entry and voting path. We do not use bots, scripts, fake accounts or click farms, and we do not sell votes, followers or engagement. Supporter outreach is consent-based and explains the real steps people will take.

What does accountable delivery look like once promotion begins?

Launch begins after approvals, with a check that the campaign materials and destination work as intended. We then monitor the activity visible in the relevant platform analytics and share daily reporting, followed by a wrap-up that records what ran and what was delivered.

The account owner keeps the working record in a Governance File: approved materials, the agreed scope, changes and reporting notes. If the organizer updates a rule or a voting step, we pause affected activity, review the new instruction and explain the proposed adjustment before proceeding. That record makes decisions traceable without asking you to reconstruct the campaign from scattered messages.

Daily updates distinguish platform-reported delivery, such as spend and reach where available, from the contest’s own visible vote information. The wrap-up summarizes channels, creative and work completed against the original plan; projections remain clearly identified as estimates. We use white-hat methods in line with platform rules and contest rules. The organizer controls the contest rules and any review of entries or votes, and platform approval or delivery can change; we do not promise a win, vote total, ranking or other contest result.

Send the contest link, rules, entry link, deadline and your goal to the free contest analysis. MegaSatoshi will review the materials, identify the first decisions and outline a practical next step for you to accept or decline.